Giper Secretary — AI Meeting Transcriber that turns meetings into actions
Automatic transcription of video conferences with role recognition, task extraction, and manager approval. From meeting to execution in minutes.
Role Recognition
Who said what - automatically
Task Extraction
Tasks, deadlines, agreements
Document Generation
Contracts and proposals automatically
Approval
Manager control before execution
Problem
Meetings without result: Hours of discussion, but 40% of tasks are lost because no one recorded them
Information loss: Agreements are forgotten, deadlines are missed, clients are dissatisfied
No control: The manager doesn't know what was discussed or what promises the manager made
Manual work: After each meeting, you have to spend 20-30 minutes manual task creation
Solution
Automatic Transcription: The system records and recognizes who said what with 95% accuracy
Analysis and Extraction: AI finds tasks, deadlines, agreements, problems — everything is structured
Approval: The action plan is sent to the manager. Can be edited before execution
Execution: After confirmation, all actions are performed automatically: tasks, documents, notifications created
Key Capabilities
Giper Secretary does more than just transcription
Speech Recognition by Roles
The system determines which participants said what. Creates a structured protocol with speakers, timestamps, and discussion topics. Support for Russian and English with 95% accuracy.
Task and Agreement Extraction
AI analyzes the dialogue and automatically finds: tasks ("Peter, prepare proposal by Friday"), deadlines, responsible persons, agreements ("15% discount for client X"), problems requiring solution. Nothing is missed.
Document Generation via Giper Manager
Based on agreements, the system creates ready-made documents: contracts with discounts, commercial proposals, acts, specifications. Uses your company templates and CRM data. Documents saved in Nextcloud and attached to projects.
Manager Approval
Before performing any actions, the system forms a plan and sends it to the manager for approval in Zulip. Can be edited, rejected, or confirmed. Only after confirmation, actions are performed automatically. Full control.
Automatic Task and Card Creation
After approval, the system itself creates tasks in GiperTASK (with responsible and deadlines), updates client cards in GiperCRM, creates Zulip topics, sends Chatwoot notifications. All in parallel in 10 seconds.
Meeting Effectiveness Analysis
The system collects analytics: how many tasks were set, how many completed, average completion time, which topics discussed most often, effectiveness of each employee. Helps optimize processes and identify bottlenecks.
How it Works
From meeting to execution — 6 simple steps
Video Conference in Zulip
Meeting is automatically recorded. Google Meet and Zoom support via integrations.
Audio Transcription
Giper Secretary processes the recording, recognizes speech by participant roles.
AI Content Analysis
Analyzes transcription: tasks, solutions, responsible, deadlines, agreements.
Action Plan Formation
Creates a list: which contracts to generate, tasks to set, notifications to send.
Manager Approval
Plan is sent to Zulip. Manager checks, corrects if necessary, confirms.
Automatic Execution
After confirmation, all actions are performed in all services simultaneously.
Ecosystem Integrations
Giper Secretary works with all GiperONE architecture components
Zulip / Matrix
Video conferences with auto-recording
GiperTASK
Project and task creation
GiperCRM
Updating client cards
Chatwoot
Client notifications
Giper Manager
Document generation
n8n
Orchestration of all actions
Pricing
Choose the optimal plan for your team
Starter
- Up to 10 meetings per month
- Role recognition
- Task extraction
Professional
- Unlimited meetings
- Document generation
- CRM integration
Business
- Custom templates
- Priority support
- On-premise deployment
Real Implementation Case
Consulting company (25 people)
Problem
15 hours of meetings per week — huge time consumption
40% of tasks are lost after meetings — no fixation
Lack of control: the manager doesn't see what is discussed
Duplication of discussions on the same topics
Results after implementation
Frequently Asked Questions
Answers to popular questions about Giper Secretary
Q:How are the roles of meeting participants recognized?
The system uses Speaker Diarization technology based on acoustic voice characteristics. During the first transcription, you can manually specify participant names, and the system will remember them. In the future, it will automatically recognize participants by voice with 95% accuracy.
Q:Can it be used with Google Meet or Zoom?
Yes! Basic integration works with Zulip/Matrix video conferences out of the box. For Google Meet and Zoom, you can set up automatic recording upload via n8n (available in Professional and Business plans). Alternatively, you can manually upload audio files for transcription.
Q:How is confidentiality ensured?
All data is processed on your servers. Local LLM models are used (Whisper for speech recognition, Llama 3 for analysis). Data is never sent to cloud services like OpenAI, Google, etc. End-to-End encryption of recordings and transcriptions. Full compliance with security requirements.
Q:How long does transcription take?
Processing takes ~1.5x the duration of the recording. For example, a 1-hour meeting will be transcribed and analyzed in ~40 minutes. After that, the action plan is immediately sent to the manager for approval. It can be accelerated to real-time with more powerful servers (option in Business plan).
Q:Can results be edited before performing actions?
Yes, this is a key feature! The system forms an action plan and sends it to the manager in Zulip. You can edit any tasks, delete unnecessary ones, change responsible persons and deadlines, add additional actions. Only after your confirmation, the system will perform the actions. Full control at every stage.